Submissions

CALL FOR CONTRIBUTED MINISYMPOSIA

Interested in submitting a minisymposium proposal? Please, click here

What is a minisymposium

A minisymposium is composed of one or a few sessions (up to four) of coordinated presentations on a single topic of interest to the ILAS community. Each session within a minisymposium should include four presentations in two hours (so the maximum number of participants in a minisymposium is 16). However, proposals with a number of speakers which is not a multiple of 4 are also allowed.

Each speaker should be allotted 20 minutes for their presentation, with an additional 5 minutes for discussion. There will be an additional time of 5 minutes to allow the participants to move from one room to another.

The Scientific Organizing Committee (SOC) will evaluate all minisymposium proposals. Upon acceptance of the proposal, each minisymposium speaker will be asked to submit an abstract. Also, the organizers of the minisymposium will be asked by the Local Organizing Committee (LOC) to provide the distribution of the presentations within the slots.

To ensure balance, the LOC prefers that a single individual not be the organizer of more than one minisymposium. In addition, the LOC discourages minisymposia in which most of the speakers come from the same organization or are coauthors of the presented results.

Important Dates

All deadlines are at 12:00pm, CET.

  • Submissions open on October 20th, 2022
  • Closing date for submissions of proposals: November 30th, 2022
  • Acceptance notification for proposals: December 15th, 2022.
  • Closing date for submissions of abstracts from speakers: March 15th, 2023
  • Registration fees for speakers are due on May 1st, 2023 (Speakers who have not registered at that date will have their talks removed from the program.)

The schedule of minisymposia is planned to be made available from April – May, 2023.

Important Notices

  1. Limitation of the number of talks by each participant: In order to provide the opportunity for everyone to present their research, each participant is limited to presenting at most one talk during the congress, including talks in contributed talks. This rule is not applied for plenary speakers and for speakers in the Education Minisymposium (as it is usual in the ILAS meetings). Therefore, if you are invited to speak in more than one minisymposium, we suggest you use the opportunity to nominate a colleague or student to speak about your work.
  2. Conference format: ILAS2023 will have an in-person format. Unfortunately, on-line talks cannot be delivered.
  3. No exemption from payment of registration fee: ILAS2023 will not be able to waive the registration fee for minisymposium organizers and speakers, or reimburse their expenses. Therefore, minisymposium organizers should make no financial commitments on behalf of the organizers of ILAS2023 when organizing their minisymposium.

Submission

To submit a proposal for an ILAS2023 minisymposium please fill in the corresponding form.

The proposal should include the following information:

  • Title of the minisymposium.
  • Name of the organizers.
  • Brief description (abstract) of the subject.
  • A list of speakers with a tentative title of their talks.

Rules and recommendations for organizers of a Minisymposium

Those interested in organizing a minisymposium should submit a proposal to the Local Scientific Program Committee by no later than the due date (November 30th). Organizers will select the topics to be addressed, obtain speakers for those topics, decide with each speaker on the title of his/her presentation, and provide other information as needed. Organizers are especially encouraged to include speakers from more than one country and from underrepresented groups, including women and minorities, whenever appropriate.

A minisymposium may have up to four organizers, who can also be speakers, and should chair the sessions. Only one of the minisymposium organizers will be the contact person with the organization. This contact person should fill out the online submission form and provide the information required in the template to be available at due time.

Prospective minisymposium organizers might also consider the following recommendations when selecting speakers in a minisymposium:

  • Speakers should be selected primarily for their current contributions to the topic area.
  • Speakers should be representative of researchers in the area.